Policy and Handbooks for Summer Meal Programs

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Administration/Forms Area Eligibility CFDA/FAIN Numbers Compliance Disaster Resources Food Safety Funding Opportunities Income Eligibility Guidelines Latest News Meal Pattern National Disqualified List New Applicants Newsletter Policy/Handbooks Program Year Calendar Reimbursement Rates Renewing CEs Resources Statistics Summer Meal Site Map Texas Farm Fresh Training Turnip the Beet TX-UNPS Waivers Summer 2023 Non-Congregate Feeding Pilot Program	Policy Updates and News All the most current resources you need to successfully operate the Summer Meal Programs are available here. TDA keeps this page updated with any new policy updates and news, including the following: Handbook release notices with update summaries Form release notices Brand new policy updates that haven’t yet been updated within the handbooks FAQs and other resources, as required Please bookmark this page and check back periodically. New SFSP Forms and Resources Available - May 29, 2023 The following forms and resources have been added to the Summer Meals Administration and Forms page: Participant Notification Templates for Closed Enrolled Sites (area eligible and non-area eligible) and Camp Sites Prototype Household Application for Closed Enrolled and Camp sites (can be printed or used as fillable PDF) Sample First Two Weeks Site Visit Form Sample Site Review Form Please review the recently updated FAQs to learn more about how these resources should be used. TDA is in the process of updating the SFSP Supplemental Guide to include these resources. Summer 2023 FAQ - UPDATED May 26, 2023 An updated Summer 2023 FAQ was posted to clarify guidance about criteria for operating a closed enrolled site in an eligible area. This document will be updated as necessary as Summer approaches and beyond, so check back periodically and keep an eye on your newsletter. CACFP and SFSP Invitation for Bid (IFB) prototypes updated - May 25, 2023 The Invitation for Bid (IFB) prototypes for both CACFP and SFSP were updated to include full Civil Rights assurance statements from FNS Instruction 113-1. Additionally, in accordance with 7 CFR Part 225.6(l)(7), the SFSP IFBs added that either party could terminate the contract for convenience with a 60-day advance notification. The CACFP IFB prototypes can be found here: https://squaremeals.org/Programs/Child-and-Adult-Care-Food-Program/Administration-Forms The SFSP IFB prototypes are located here: https://squaremeals.org/Programs/Summer-Meal-Programs/Administration-Forms SFSP Supplemental Handbook Update - April 5, 2023 - The SFSP Supplemental Handbook was updated to add qualification criteria for operating a closed enrolled site in an income-eligible area, correct bid thresholds, and update rural/urban designation of two counties. Specific updates are listed in the new Log of Section Updates section at the beginning of the handbook. 2022-2023 School Data for Area Eligibility Report Released - February 15, 2023 The 2022-2023 School Data for Area Eligibility report has been posted on the Administration/Forms page. Sites at or in the attendance area of schools listed in this report are area eligible to serve community children free meals via a Summer meals program or afterschool program. USDA Summer Food Service Program (SFSP) Handbooks To read the Summer Food Service Program (SFSP) handbooks, visit the USDA SFSP handbooks page at https://www.fns.usda.gov/sfsp/handbooks. TDA Summer Food Service Program (SFSP) Supplemental Handbook Within the TDA SFSP Supplemental Handbook, TDA provides additional guidance that clarifies and/or supplements policy provided by USDA in the Administrative Guidance for Sponsors (AGS) and policy memos. The TDA SFSP Supplemental Handbook models the organizational structure of AGS, for the CE’s ease of use. USDA Policy Memos USDA Food and Nutrition Service (FNS) issues policy memoranda to provide guidance on implementing SFSP. Click here to see these memos on the USDA site. FNS Instruction 796-4, Rev. 4 and Tip Sheet FNS Instruction 796-4 Rev 4, Financial Management - Summer Food Service Program for Children Tip Sheet - Assessing Costs in the Summer Food Service Program (SFSP) State and Federal Law Concerning F&N Programs Texas Administrative Code, 4.1: General Procedures Texas Administrative Code, 4.25: Special Nutrition Programs Texas Administrative Code, 4.26: Food and Nutrition Division Texas Administrative Code, 4.26.E: Appeal Procedures for F&N Seamless Summer Option (SSO) Policy For guidance on operating the SSO, CEs should refer to Section 11 of the Administrator’s Reference Manual (ARM) by clicking here. This section of the ARM also provides guidance on the Texas Summer Mandate.

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In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:

U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410; or

2. Fax: (833) 256-1665 or (202) 690-7442; or

3. Email: program.intake@usda.gov.

This institution is an equal opportunity provider.