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Clarification on Invitation for Bid Advertising Requirements

Published: 88 days ago
" November 1, 2022 - TDA is providing additional clarification on advertisements for Invitations for Bid (IFB), which will eventually be added to the CACFP Handbooks and the IFB Form instructions.
November 1, 2022
  • TDA is providing additional clarification on advertisements for Invitations for Bid (IFB), which will eventually be added to the CACFP Handbooks and the IFB Form instructions.
  • Advertisements must be published for a minimum of 14 consecutive calendar days from the date the posting of the solicitation starts.
  • Advertisements must run in a regional publication. If there is limited publication circulation in your area, advertisements should run in the largest metro area near the CE.
  • The publication can be digital or a combination of digital and print; the advertisement does not have to run in a single publication for 14 consecutive days if a combination of multiple print and digital options is more cost effective.
  • For a print publication that publishes other than daily, a single advertisement would count for the full number of days that the publication is in circulation.
  • A posting on the CE’s website does not count as digital advertising, but CEs are encouraged to publish links within the advertisement to more information on the CE’s website.
  • A single method of bid submission is allowable as long as the submission method is clearly stated in the IFB. It must make sense and be accepted in the industry (for example, sealed envelopes, or some type of electronic protected submission method)
  • The solicitation posting itself must be open for a minimum of 30 days.


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In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at:, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
2. Fax: (833) 256-1665 or (202) 690-7442; or
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