(877)TEX-MEAL
SMP Administration & Forms
SMP participants submit applications and file claims through the Texas Unified Nutrition Programs System: TX-UNPS. If you are unable to use an Internet-based application such as TX-UNPS, please contact TDA.
Application Frequently Asked Questions  Minimize 
 Who reviews and approves the completed application?

Upon receipt of the completed application, the Texas Department of Agriculture (TDA), Food and Nutrition (F&N) will review the application packet for completion.  Should further information be needed, TDA will notify you.


What can I expect?

The processing time to review and approve the completed application package can vary from 3 to 4 weeks depending upon current workload. Once the application package has been approved, the following will be sent to the Contracting Entity (CE):

  • A copy of the TDA FND Permanent Agreement or Contracting Entity Specific Amendment, as applicable, signed by the Chief Administrator for F&N, sent by mail,
  • Notification sent to each authorized representative as provided on Certificate of Authority for External Users (FND-101) providing information regarding accessing the Texas Unified Nutrition Programs System (TX-UNPS), sent via e-mail

 

When can we file the first claim for reimbursement?

Provided that you have sufficient records to substantiate your claim for reimbursement amounts, the first claim month period you may request reimbursement will be for the calendar month preceding the calendar month in which the Chief Administrator for F&N has signed and approved the TDA FND Permanent Agreement or Contracting Entity Specific Agreement, as applicable.  (For example, if the Chief Administrator for F&N has approved and signed the TDA FND Permanent Agreement on March 20, then a claim for reimbursement can be filed for the entire month of February.)


Special Milk Program Forms

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2016-2017 Application Letter to Household for Free Milk    Download File        Special Milk Program Forms
2016-2017 Income Eligibility Guidelines for Determining Free Milk Benefits    Download File        Special Milk Program Forms
2016-2017 Multi-Child Application for Free Milk    Download File    Download File    Special Milk Program Forms
2016-2017 Multi-Child Application for Free Milk (Nonpublic School Version)    Download File    Download File    Special Milk Program Forms
2016-2017 Multi-Use Application for Free Milk    Download File    Download File    Special Milk Program Forms
2017-2018 Application Letter to Household for Free Milk    Download File        Special Milk Program Forms
2017-2018 Income Eligibility Guidelines for Determining Free Milk Benefits    Download File        Special Milk Program Forms
2017-2018 Multi-Child Application for Free Milk    Download File    Download File    Special Milk Program Forms
2017-2018 Multi-Child Application for Free Milk (Nonpublic School Version)    Download File    Download File    Special Milk Program Forms
2017-2018 Multi-Use Application for Free Milk    Download File    Download File    Special Milk Program Forms
And Justice for All (AJFA) Poster    Download File    Download File    Special Milk Program Forms
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Covered Contracts  H2048 Download File  Download File      Special Milk Program Forms
Cooler or Freezer Temperature Recording Form    Download File  Download File      Special Milk Program Forms
F&N Complaint Form    Download File  Download File  Download File  Download File   Special Milk Program Forms
Letter to Household of Approval/Denial of Free Milk    Download File        Special Milk Program Forms
Letter to Household of Approval/Denial of Free Milk - Spanish    Download File        Special Milk Program Forms
Media Release for Free Milk Sample    Download File        Special Milk Program Forms
Permanent Agreement Contracting Entity Specific Amendment    Download File        Special Milk Program Forms
Permanent Agreement Contracting Entity Specific Amendment - Name    Download File        Special Milk Program Forms
Policy Statement for Special Milk Program, Attachment B: Milk Count/Collection Procedure(s)    Download File  Download File      Special Milk Program Forms

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, 
color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  
 
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.
 
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:  
mail: 
U.S. Department of Agriculture 
Office of the Assistant Secretary for Civil Rights 
1400 Independence Avenue, SW 
Washington, D.C. 20250-9410; 
(2) fax: (202) 690-7442; or 
(3) email: program.intake@usda.gov.
 
This institution is an equal opportunity provider.

© 2017 Texas Department of Agriculture