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NSLP Policy & ARM
Food Buying Guide—Creditable Contributions  Minimize 

USDA has developed the Food Buying Guide for School Nutrition Programs to provide contracting entities operating the National School Lunch Program and School Breakfast Program the information, so program staff can 1) buy the right amount of food and appropriate types of food and 2) determine the specific contribution each food makes toward the meal pattern requirements. 

USDA has also issued  the following supplemental guidance to address crediting questions not addressed in the Food Buying Guide for School Nutrition Programs

Alert #

Title 

Format

FBG 2013-01 Pre-portioned Fruit Cup Crediting  
FBG-2011-01 Shelf-stable, Dried Snacks Made from Meat, Poultry or Seafood   PDF Word doc

  

CEs may also use the following resources to assist in determining the correct crediting amounts:


USDA Policy  Minimize 
USDA Food and Nutrition Service (FNS) issues policy memoranda to provide guidance on implementing NSLP. Click here to see these memos on the USDA site.

Carryover Eligibility Guidance  Minimize 

Carryover Eligibility for Students Transferring from Special Provision Schools to Non-Special Provision Schools
USDA has released new guidance on applying the carryover provision for students that transfer from special provision schools to non-special provision schools. Starting School Year 2016-2017, contracting entities (CE) must provide carryover eligibility to students transferring from a special provision school to a non-special provision school both during and between school years. Special provision schools operate the Community Eligibility Provision (CEP) or Provision 2 (P2).

By extending carryover to these students, CEs are given additional time to process applications, prevent unpaid meal charges, and ensure that students receive meals while their eligibility is being processed. The carryover period is 30 operating days or until there is a new eligibility determination, whichever comes first. During the carryover period or until a new eligibility determination is made, reimbursable meals for these students may be claimed at the free rate.

To facilitate the identification of students that are now eligible for carryover, TDA will be distributing a list of all schools operating a special provision program in School Year 2015-2016 to the education service centers (ESC) the week of August 16th.

CEs should contact their ESC if they have students who have transferred. The ESC will assist them in determining if the updated carryover provision applies. TDA will be updating Administrator's Reference Manual, Section 5, Special Provisions and other guidance.


NSLP Handbook: Administrator's Reference Manual  Minimize 
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 34 items in 2 pages
ARM Update Guide 2013-2014          NSLP Handbook: Administrator's Reference Manual
ARM Update Guide 2014-2015          NSLP Handbook: Administrator's Reference Manual
ARM Update Guide 2015-2016          NSLP Handbook: Administrator's Reference Manual
ARM Update Guide 2016-2017          NSLP Handbook: Administrator's Reference Manual
Complete ARM          NSLP Handbook: Administrator's Reference Manual
Section 1. Overview of School Nutrition Programs           NSLP Handbook: Administrator's Reference Manual
Section 2. Application and Agreement          NSLP Handbook: Administrator's Reference Manual
Section 2C: Certification for Performance-Based Reimbursement          NSLP Handbook: Administrator's Reference Manual
Section 3. Records Retention          NSLP Handbook: Administrator's Reference Manual
Section 4. Determining Eligibility          NSLP Handbook: Administrator's Reference Manual
Section 5. Special Provision Options          NSLP Handbook: Administrator's Reference Manual
Section 6. Verification          NSLP Handbook: Administrator's Reference Manual
Section 7. Counting and Claiming          NSLP Handbook: Administrator's Reference Manual
Section 8. Breakfast          NSLP Handbook: Administrator's Reference Manual
Section 9. Lunch          NSLP Handbook: Administrator's Reference Manual
Section 10. Afterschool Meal Programs          NSLP Handbook: Administrator's Reference Manual
Section 11. Infant Feeding          NSLP Handbook: Administrator's Reference Manual
Section 12. Seamless Summer Option (SSO)          NSLP Handbook: Administrator's Reference Manual
Section 13. Accommodating Students with Medical Disabilities and Special Dietary Needs          NSLP Handbook: Administrator's Reference Manual
Section 14. Financial Information Concerning School Nutrition Funds          NSLP Handbook: Administrator's Reference Manual

The USDA Eligibility Manual is available at http://www.fns.usda.gov/school-meals/guidance-and-resources. This manual contains information on federal requirements regarding the determination and verification of eligibility for free and reduced price meals in the National School Lunch Program (NSLP) and the School Breakfast Program (SBP). These provisions also apply to the determination of eligibility for free milk under the Special Milk Program (SMP). This manual is to be used in conjunction with Section 4, Determining Eligibility in the Administrator's Reference Manual (ARM).

 


Changes to Texas School Nutrition Policy  Minimize 
Effective June 28, 2015, TDA repealed regulations prohibiting deep fat frying and sales of certain carbonated beverages for schools participating in the National School Lunch or School Breakfast Program in Texas. TDA also repealed the current ‘time and place’ policy.

Further, TDA now allows these schools to sell any foods and beverages during the school day as part of a fundraiser for up to six days per school year on each school campus. The foods and beverages sold for fundraisers on allowable days are not required to meet applicable nutritional standards outlined in the Code of Federal Regulations, provided that no specially exempted fundraiser foods or beverages may be sold in competition with school meals in the food service area during the meal service. 

These policies are outlined in the Texas Administrative Code. For more details, please see: http://www.sos.state.tx.us/texreg/pdf/backview/0619/0619is.pdf

Schools may set policies that are more stringent than requirements set by USDA or TDA related to the food environment at schools.


New Texas School Nutrition Laws  Minimize 

Two bills affecting school nutrition in Texas were passed during the 84th Legislative Session and signed into law by the Governor. One of the new laws offers an alternative way to fund school breakfast for students eligible for free or reduced price meals and the other addresses policies for students purchasing meals after their prepaid funds are exhausted. The bills are effective immediately. 

HB 1305—Breakfast Mandate
Starting with School Year 2015-2016, public and charter schools that are mandated to offer breakfast may operate a locally funded breakfast program in lieu of the federally funded School Breakfast Program. 

School districts or charter schools may have schools that operate the School Breakfast Program and other schools that operate a locally funded breakfast program. In these cases, the school district or charter school must fully fund its locally funded breakfast program from resources other than the Child Nutrition Program. 

Locally funded breakfast programs are eligible for state compensatory funding. Please note state compensatory funding is administered by the Texas Education Agency (TEA).

HB 3562—Charge Policy
If a school district allows students to use prepaid meal cards or accounts to purchase school meals, the district must establish a grace period during which a student is able to charge meals after the prepaid funds are exhausted.  

The school district must also notify the student’s parent or guardian that the student’s meal card or account balance is exhausted. The district is not allowed to charge a fee or interest in connection with meals purchased by the students during the grace period. When the school district notifies the student’s parent or guardian that the student has a negative balance, the district may set a repayment schedule for the meal charges.



Is a food item creditable? Find out with the Food Buying Guide

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, 
color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  
 
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.
 
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:  
mail: 
U.S. Department of Agriculture 
Office of the Assistant Secretary for Civil Rights 
1400 Independence Avenue, SW 
Washington, D.C. 20250-9410; 
(2) fax: (202) 690-7442; or 
(3) email: program.intake@usda.gov.
 
This institution is an equal opportunity provider.

© 2017 Texas Department of Agriculture